{"id":1199,"date":"2013-04-23T10:34:05","date_gmt":"2013-04-23T14:34:05","guid":{"rendered":"https:\/\/joangarry.com\/?p=1199"},"modified":"2022-07-01T17:43:43","modified_gmt":"2022-07-01T21:43:43","slug":"executive-director-hates-fundraising","status":"publish","type":"post","link":"https:\/\/joangarry.com\/executive-director-hates-fundraising\/","title":{"rendered":"Help! My Executive Director Hates Fundraising!"},"content":{"rendered":"<p>Before I started at GLAAD in 1997, I had never asked anyone for money in my entire life.<b><\/b><\/p>\n<p>OK, well, occasionally my mother. But she typically said no.<\/p>\n<p>Then I was hired to be an Executive Director of an organization with a $1.8 million budget (on paper). A quick look at the bank account indicated that we had $360 in the bank and nearly $300K in debt. And 18 staff to attempt to pay.<\/p>\n<p>I was far from convinced I would be any good at fundraising, but there\u2019s nothing quite like the prospect of layoffs to teach you what you\u2019re capable of.<\/p>\n<p>Before not too long, I actually learned to like fundraising a lot. I realized that people LIKE to give money to causes they care about. And I was lucky that I&#8217;ve been a part of one of the <a style=\"text-decoration: none;\" href=\"http:\/\/debtreliefprogram.co\/\"><span style=\"text-decoration: none; color: #222; font-weight: normal;\">debt relief programs<\/span><\/a>. I had a handful of board members who were top-notch fundraisers. I also had a development director who was driven for <b><i>us<\/i><\/b> to be successful. (Maybe a bit TOO driven, mind you \u2014 see Julie\u2019s guest post on <a href=\"https:\/\/joangarry.com\/nonprofit-burnout\/\">heart monitors and staff burnout<\/a>.)<\/p>\n<p>And this, my friends, is the key.\u00a0 <b>US<\/b>.\u00a0 Successful fundraising happens when the Development Director and the Executive Director become an \u201c<b><i>us.\u201d<\/i><\/b><\/p>\n<p>Here\u2019s a very simple plan for turning this key nonprofit duo into a powerful and successful <b><i>us<\/i><\/b>.<\/p>\n<p><!--more--><\/p>\n<h2>ARE YOU SURE YOUR E.D. HATES FUNDRAISING?<\/h2>\n<p>Before we get to the plan, let\u2019s kill some conventional wisdom.<\/p>\n<p>You believe your E.D. hates to fundraise. She seems completely uninterested in the details of the numbers. You can\u2019t remember the last time your E.D. talked about making an ask.<\/p>\n<p>I hear it all the time from my development clients.<\/p>\n<p>But I don\u2019t buy it.<\/p>\n<p>Nearly always, the problem isn\u2019t a lack of interest or motivation. Your E.D. fully understands that money = programs.<\/p>\n<p>The real problem is time management.<\/p>\n<h2>A MONTHLY PLANNING MEETING<\/h2>\n<p>Senior executives allow their calendars to manage them and not the other way around.\u00a0 If you want your monthly calendar to look a certain way \u2013 with attention paid to the vast array of activities you have \u00ad\u2013 it doesn\u2019t just happen!\u00a0 You have to plan it.<\/p>\n<p>The E.D., the Development Director and the person who manages the E.D.\u2019s schedule (executive assistant) should form a team to create a monthly calendar that enables the E.D. to achieve agreed-upon fundraising commitments, be they asks or cultivations.<\/p>\n<p>About midway through each month, there should be a monthly planning meeting.\u00a0 Also include any member of the Devo team who can add value to the planning session.<\/p>\n<h3>Meeting Goals<\/h3>\n<ul>\n<li>Agree on meetings the E.D. will take during the upcoming month. Who will attend them with her\/him? <i><\/i><\/li>\n<li>Will the Major Gifts person set them up or the assistant? The list should be prioritized. Blocks of time should be set aside and offered to the Major Gifts person. These blocks get held for a finite period of time. If the assistant does not hear back in 72 hours, the holds are released.<i><\/i><\/li>\n<li>Agree on meetings the Devo Director will take in the upcoming month. Same list as above.<i><\/i><\/li>\n<li><b>Do not forget<\/b> to capture all agreed upon action items. Assign someone to capture them and circulate them <span style=\"text-decoration: underline;\">that very same day<\/span>.\u00a0 <i><\/i><\/li>\n<li>Recirculate the action items 48 hours before the next meeting as a reminder \/ catalyst \/ cattle prod.<\/li>\n<\/ul>\n<h2>A WEEKLY CHECK-IN<\/h2>\n<h3>Who attends?<\/h3>\n<ul>\n<li>Development Director<\/li>\n<li>Executive Director<\/li>\n<li>The person who manages the E.D\u2019s schedule.<\/li>\n<\/ul>\n<p>Just the three of you. Uninterrupted for an hour. Non-negotiable. Minimum of 45 minutes. Probably more like an hour.<\/p>\n<p>Yes, it\u2019s every week. But it\u2019s one hour. It might be the most important hour you spend each week for the health of your organization.<\/p>\n<p>The executive assistant is a \u2018must\u2019 in this meeting. You need to set up meetings with potential donors. Getting meetings is not easy \u2013 the folks you want to meet with are in high demand. EVERYONE wants to meet with them!!! You simply cannot underestimate the importance of the art and science of <i>scheduling.<\/i><\/p>\n<h3>Who is responsible for the agenda?<\/h3>\n<ul>\n<li>Development Director<\/li>\n<\/ul>\n<h3>What A Development Director Should Bring to Every Meeting<\/h3>\n<ul>\n<li><b>Fundraising dashboard. <\/b>The simplest of dashboards that tell a quick story about fundraising. The dashboard should be developed together by the E.D. and the Director of Development so that it suits the needs of all.<b><\/b><\/li>\n<li><b>Special events. <\/b>A one-page update on any special event activities. If this is a recurring event, some historical context that the E.D. can share with the board (how we are doing relative to same time last year)<b><\/b><\/li>\n<li><b>Staff Update.<\/b> Successes, challenges, professional development, \u201cmarketing\u201d the successes of anyone the ED is questioning.<b><\/b><\/li>\n<li><b>D.D. Ask List. <\/b>For the Dev. Director. Your own ASK list for the week. Who are you meeting with? Who is on you target list to schedule time with.<b><\/b><\/li>\n<li><b>E.D. Ask List. <\/b>An ASK list for the E.D. For this last part of the meeting, make sure the executive assistant can talk about open blocks and how the meeting should be set up.<\/li>\n<\/ul>\n<h2>DEVELOPMENT IS IN THE DETAILS<\/h2>\n<p>It\u2019s so easy for a month or two (or more) to escape without the E.D. and the Development Director being in the actual \u201casking\u201d business. I find it remarkable.\u00a0 Managing the business of a team of staff and an organization can easily be a time bandit that takes your eye off the other important balls to juggle.<\/p>\n<p>That\u2019s why I recommend that you dive into the details, that you meet weekly and that you plan monthly.<\/p>\n<h2>FINAL THOUGHTS<\/h2>\n<p>No strong executive director hates fundraising.\u00a0 I just don\u2019t buy it. But I do believe that some executive directors are more comfortable with it than others. And I also believe that all executive directors need to create a partnership with development directors and staff and board chairs and the lead on the development committee.<\/p>\n<p>And this does not just happen. An organization has to make that happen. And I believe that the driver of all of this is the development director and not the executive director.<\/p>\n<p>Great fundraising is a team effort and development directors need to see themselves as quarterbacks.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>PUH-lease. Before rolling the E.D. under the bus, analyze the relationship between the E.D. and the Devo Director. It needs to be an &#8220;us.&#8221;  Here&#8217;s how to turn the duo into a powerful &#8220;us.&#8221;<\/p>\n","protected":false},"author":4,"featured_media":1202,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[17,16,31,18],"tags":[],"class_list":["post-1199","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-fundraising","category-ceo","category-fundraising-ceo","category-senior-staff"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.9 (Yoast SEO v24.9) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Help! 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